Administrative Assistant – Director of Business & Operations
23/07/2026
24/08/2026
Permanent - Full Time
34 Strathpine Road, Bald Hills, Qld, 4036, Australia
Administration
ABOUT OUR SCHOOL:
St Paul's School is located in the outer northern Brisbane suburb of Bald Hills. It is an Anglican co-educational School from Pre-Prep to Year 12 with an International School.
At St Paul’s School, we are committed to creating environments for children and young people to thrive. Our purpose is to prepare resilient global citizens who are innovative thinkers with a heart for servant leadership.
Job Description
ABOUT THIS OPPORTUNITY
An exciting opportunity has arisen for a passionate and dedicated Administrative Assistant to support the Director of Business & Operations and the wider Corporate Services team.
Reporting to the Director of Business & Operations, the successful candidate will play a crucial role in ensuring the efficient and professional operation of the Business & Operations portfolio.
The role focuses on:
Providing high-level, comprehensive, and proactive administrative support to the Director of Business & Operations, managing calendar, appointments, travel arrangements, and competing priorities.
Act as the primary point of contact for the Director, managing correspondence, enquiries, and communications with professionalism, discretion, and confidentiality.
Prepare agendas, reports, briefing papers, and supporting documentation for meetings (including School Council, Board, and Committee meetings). Coordinate logistics, venue bookings, catering, and take accurate minutes.
Draft, proofread, and edit professional documentation, policies, and procedures. Maintain effective records management systems ensuring security, confidentiality, and integrity.
Provide administrative assistance across Corporate Services functions (including People & Culture, Risk & Compliance, Finance, Marketing, Admissions, IT, Facilities, and Operations).
Provide short-term relief and backup support across functions such as Payroll, Accounts, School Fees, Reception, and the School Retail Shop, as well as executive relief for the Principal and Deputy as requested.
Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.
For more information about this role, please click on the link to view the Position Description.
Desired Skills and Experience
ABOUT YOU
To be successful in this opportunity, you will require:
Appropriate tertiary qualifications at a degree level and previous administration experience.
High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).
Proficiency with IT applications, including Microsoft Office suite.
Demonstrated ability to exercise initiative, discretion, judgment, and maintain high confidentiality and integrity.
Proven ability to manage competing priorities, find solutions through creative thinking, meet deadlines, and work effectively with minimal supervision.
A willingness to work collegially as part of a team with a strong service ethic.
Willingness to support our shared Purpose Statement and the School's values.
Must be able to demonstrate an understanding of appropriate professional boundaries and standards when working with children and young people.
Desirable Experience & Skills:
Current First Aid qualifications;
Experience using The Alpha School System (TASS); and
Experience working in a School.
APPLY NOW TO JOIN OUR WONDERFUL TEAM
Submit your application via this advert.
Please include a 1-page cover letter telling us how your experience and qualifications match the points listed in the "About You" section of this advert.
Applications will be assessed daily, and the advert will close when a suitable candidate is identified.
IMPORTANT INFORMATION
St Paul's School is committed to safeguarding and promoting the welfare of all the students in our care. As such, it is a condition of employment that all team members must:
Agree to undergo a Criminal History/Police Check conducted by the School;
Possess and maintain a current Blue Card (Working with Children Check by Blue Card Services). The successful candidate must have a current Blue Card before commencing work at the School;
Be an Australian resident or eligible to work in Australia.